In a world where digitalisation is playing an increasingly important role, Haderslev Municipality has taken a big step forward by implementing Byggeprojekt.dk's digital tender portal. Jonas Larsen from Haderslev Municipality's Property and Construction Department shares his experiences with this change and how it has improved the municipality's work processes. He has been a user of Byggeprojekt.dk for the last 4 years, and they use the platform for tendering, both large and small, which has given them a central platform to collect and manage all projects.
Prior to digitisation, procurement and communication around projects were handled via email and community directories. This often created challenges with large file sizes, resulting in inefficient file management. There were also problems keeping track of communications and updates as everything was spread out over multiple emails, folders and similar. The lack of centralization of information made it difficult to ensure that all relevant parties had access to the necessary information at the same time.
“Before we got this solution, we did it by mail. That solution meant that we often got into a clinch with Outlook or mail, since you can't send such large data. Then you have to do a lot of work-arounds, either through WeTransfer apps or similar in order to be able to attach these files.
Having a tender portal at Byggeprojekt.dk is a huge advantage, because there you can upload and send out links.”
The implementation of Byggeprojekt.dk has led to significant improvements. One of the main advantages is the extensive documentation and traceability, which has allowed Haderslev Municipality to ensure that all relevant data and communications regarding construction projects are accurately documented and easily accessible. They can track and verify when tasks have been assigned, executed and completed. This has not only helped to prevent disputes and misunderstandings, but has also increased the transparency and efficiency of the entire tendering process.
With this extensive documentation, the municipality has a solid basis for adhering to schedules, evaluating performance and dealing with any discrepancies in a structured and fair manner. Therefore, this function is crucial to ensure the smooth and successful implementation of construction projects in Haderslev Municipality.
“The biggest positive feature you have is that you can document everything. You can document that the performers receive their stuff and they get it on time, and that there are no disputes about it. It is important to have this function, not least to be able to comply with schedules. But also that we can document when they have had the material available, and to be able to start calculating offers. Intuitively, this is my favorite.”
Haderslev Kommune's experience with Byggeprojekt.dk shows how digitalization can revolutionize and streamline work processes. With continued improvements and new features, the projects of the future look good for the municipality's real estate and civil engineering department.
“It's the documentation and that we have it all in one place, instead of sending emails around with the material to be offered. We can see if they've been in and picked up the material, whether they've got it, read it and opened it and so on. It's very valuable to me to know if they've been told these things.”
Jonas Cassius Larsen
Building Consultant, Traffic, Construction and Property
